How do the Rooms and Cottages tabs and the Add multiple window work?

Answer

A room or cottage is the actual unit a guest books, with its own number and a type. You manage them on the Rooms tab of Hotel management, or Cottages if you choose cottages under Advanced. With Add multiple you create a whole series of numbers in one go.

Where to find it

Menu > Hotel management > Rooms (or Cottages) (/Hotel).

Explanation

Your actual rooms or cottages with their number. Set a unit to No if it is temporarily not rented out. Without a type you cannot create a room: first create a type; then you add the rooms or cottages of that type. The plus adds one unit, the double plus opens Add multiple. The table shows Number, Type, Area / floor, Active and Cleaning. The Active column and the choice under Cleaning are saved immediately, without opening a window.

Buttons and settings

Name	What it does	When to use it	Note
Add room	Opens the window for one new room. For cottages the button is called Add cottage.	For a single unit.	The button only appears once there is a type.
Add multiple	Opens a window to create a series of numbers in one go, for example 101 up to and including 120 or A1 up to and including A12.	With many identical rooms.	See the fields below.
Number	The number of the room, as you see it on the receipt, in the room planner and in the confirmation to the guest.	Always.	At most 20 characters, for example 101 or A12. Each number occurs once.
Name	A name of your own, for example Dune view.	When your rooms have a name.	Empty means the number is used.
Type	The type determines the price, the photos and what the guest sees.	Always.	You choose from the types you have created.
Area	For example Wing B or Duinpan.	To group rooms.	At most 100 characters.
Floor	For example 1 or Ground floor.	To record the floor.	At most 50 characters.
Area / floor	Column in the list with both details, separated by a slash.	For a quick overview.	If there is nothing, you see a dash.
Cleaning	Clean, Dirty, In progress, Inspected or Out of order. You also see this in the room planner and on the Cleaning page.	To set the status by hand.	See How does cleaning of rooms and cottages work?.
Active	Yes or No. No: this unit is not rented out.	When a room is temporarily unavailable.	In the window this field only appears for an existing room.
From number	The first number of the series, for example 101 or A1.	Only with Add multiple.	Required.
Up to and including number	The last number, with the same letters in front, for example 120 or A12.	Only with Add multiple.	Prefix and suffix must be the same as From number. The leading zeros of the first number are kept (H-01 up to and including H-10).
Add	Creates the series. A number that already exists is skipped.	After filling in the window.	Below the form it shows which numbers will be added ({0} will be added: {1}).
Delete	In the window of an existing room. Removes the room and also its place on the floor plan.	When the room no longer exists.	You first get the question Delete?

Messages

Message	What it means	What to do
Enter a number (max. 20 characters).	The number is empty or too long.	Enter a shorter number.
This number already exists.	This number already has a room.	Choose another number.
Choose a type.	No valid type was chosen.	Choose a type from the list.
The numbers do not match. Use for example 101 up to and including 120, or A1 up to and including A12.	From and To do not fit together.	Check that both numbers have the same letters.
Max. 200 at a time.	The series is longer than 200.	Create the series in parts.
{0} added	That many new rooms have been created.	Nothing.

Related

How do I add many rooms or cottages in one go?, How do the Types tab and the Type window work in Hotel management?

Keywords: add room, add cottage, room number, multiple rooms at once, switch off room temporarily, room floor, holiday park area

Last checked: 2026-10-16

Translated from the Dutch knowledge base; the Dutch version is leading.