What can you set for an employee in the salon?

Answer

For an employee you record who they are, which treatments they do, when they work, which breaks there are and which workstations they work at. You do that in the Employees window with seven steps. You save on the last step.

Where to find it

Menu > Salon > Employees tab > click an employee, or at the top right the button with the plus signs and then the tile Employee (/Salon)

Explanation

The window is called Employees and has seven steps: Employee, Image, Treatments, Working hours, Breaks, Chairs and Colour and notifications. You go through them with Next and Previous. An existing employee opens with the title Employees and their first name, and also has the button Delete at the bottom left. The Breaks step is described in the article about breaks. The workstations and the treatments you choose here determine where and for which treatments someone can be booked online.

Buttons and settings

Name	What it does	When you use it	Note
First name	The employee's name, maximum 25 characters. Required. Help text: This is visible when booking.	Always.	A guest sees this name when booking.
Last name	Maximum 25 characters. Required. Help text: This is for internal use only.	Always.	Only for you, not for the guest.
Phone	The employee's phone number, maximum 50 characters. Required. Help text: This is for internal use only.	Always.	-
E-mail	The employee's email address, maximum 200 characters. Required. Help text: This is for internal use only.	Always.	-
Image	A photo of the employee (maximum 5 MB). You see a preview; with the bin icon you remove the photo again.	When you want a photo with the employee.	The photo also appears in the list of employees.
Treatments	Choose here all treatments this employee does. You can choose more than one.	Always; without treatments an employee cannot be booked.	If the treatment is not there yet, use the plus under Create the new Treatments.
Working hours	Table per month with the days on which the employee works. Columns: Working hours, Working date, Working from, Work on and Active. Turn Active on on the days the employee works.	For every employee, every year again.	A day with Active off cannot be booked. A new day is set by default to 10:00 to 21:00 and Active off.
Select Excel file	At the top of the working hours: choose an Excel file to load in working hours in bulk.	To fill in a whole year at once.	-
Choose a file	Opens the file selector for the Excel file.	After Select Excel file.	-
Upload	Loads in the chosen Excel file.	When you have chosen the file.	-
Workstations	Choose the workplaces the employee works at. Help text: Select a workspace.	Always.	An online appointment only gets a chair that belongs to the employee and has Can be reserved via widget.
Create a new table	A plus button that opens the Workstations window (with Create workstations), so that you add a workstation right away.	When there is no workstation yet.	The label says table, but you create a workstation here. The text below it (Select the transaction costs that belong to this activity) does not belong here.
Color	The employee's colour in the calendar. Choose from the list; the label Employee visibility color is next to the field.	To tell employees apart in the calendar.	-
Employee visibility color	Label by the colour field: the colour the employee has in the calendar.	-	-
E-mail when booking	Yes/No choice, default No. Help text: Do you want to receive a separate email when a reservation comes in under your name?	When the employee wants a message for new appointments.	The label Do you want to receive a separate email when a reservation comes in under your name? appears on the screen; the choice is stored with the employee.
Show in widget	Yes/No choice, default No. Help text: Showing in "manual booking" is a handy option, for example to be able to add internal remarks about the customer.	When you also want to show the employee yourself when booking manually.	The help text is about manual booking.
Active	Yes/No choice, default Yes. In the list of employees the same setting appears as a tick.	To turn someone off temporarily without deleting.	For an existing employee this is a Yes/No button.
Delete	Puts the employee in the trash, after a confirmation. The employee is also set to inactive.	When someone no longer works for you.	It is not permanent: via Show only deleted items on Salon management you find the employee again.
Next	To the next step.	-	-
Previous	Back to the previous step.	-	-
Save	Stores the employee with working hours and breaks. Appears on the last step.	When you are done.	Without Save, everything in the window is lost.

Messages

Message	What it means	What you do
Delete this object	Title of the question before you delete an employee. The question itself is: Do you want to delete the data?	Choose Yes to delete.
Successfully removed!	The employee is in the trash.	Nothing.

Related questions

Which settings does an employee have?
How do I link an employee to a workstation?
How do I set an employee's working hours and breaks?
On which step do I save an employee?

Keywords: add employee salon, employee working hours, add hairdresser, link chair employee, delete employee, employee photo

Last checked: 2026-10-16

Translated from the Dutch knowledge base; the Dutch version is leading.