What can you set for purchasing?

Answer

Under Purchasing you order from your suppliers via Jimani and book the delivery into stock. The screen has two tabs: Order suggestion and Purchase orders. The Purchasing feature costs €10 per month (excluding VAT), including Warehouse locations, and only works together with Stock.

Where to find it

Settings > Point of sale and products > Stock and purchasing (/Inkoop)

Explanation

The order suggestion shows your products with stock; if Only below minimum is on (the default), only what is at or below the minimum. For such a line Jimani suggests a quantity if the product has a supplier and an order quantity. The suggestion tops up to above the minimum, in whole order quantities, and takes into account what you have already ordered and still has to arrive. You adjust the quantities and click Create orders: Jimani creates a draft per supplier. You send a draft, or you download the PDF and set it to Ordered yourself. When the delivery arrives, you book the Receipt into stock, with the purchase price. The status of an order is Draft, Ordered, Partly delivered or Delivered.

Buttons and settings

Name	What it does	When to use it	Note
Purchasing	Title of the screen. The screen says: "Order from your suppliers what drops below the minimum, and book the delivery into stock."
In draft	Counter at the top right with the number of orders that have not been sent yet. Clicking it shows the drafts.	So you forget nothing.
Order suggestion	First tab with products you need to order.	When you want to know what is missing.
Purchase orders	Second tab with all orders and their status.	To open or follow orders.
Products	Search field: Search by name or EAN.
Supplier	Filter on supplier (All suppliers, or no supplier) and column.
Categories	Filter on category, with All categories.
Only below minimum	Tick box that only shows products at or below their minimum. It is on by default.	Turn it off to see everything.
Stock	Column with what is in stock now.
Minimum	Column with the minimum stock.
Order quantity	Column with the quantity per order (for example a box of 12).		Without an order quantity a line cannot be ordered.
This week	Column: how much was sold this week.
This month	Column: how much was sold this month.
This year	Column: how much was sold this year.
Avg. per week	Column: average sold per week over the last 12 weeks.
Order	The quantity you order, with a minus and a plus in steps of the order quantity.	To adjust the suggestion.	At most 100,000.
below minimum	Red message on a line.
already ordered: [quantity], waiting for delivery	Grey message: an order is already open.
no supplier	Orange message: first link a supplier to the product.
no order quantity	Orange message: enter an Order quantity on the product.
Create orders	Creates a draft per supplier from the lines with a quantity.	When the suggestion is right.
A draft order per supplier	Heading after creating: Send each order to your supplier, or download the PDF and set it to Ordered yourself.
Back to the order suggestion	Goes back to the suggestion.
Open	Filter on orders that have not been fully delivered yet.
All	Filter that shows all orders.
Number	Column with the order number (INK-1, INK-2 and so on).
Date	Column with the date.
Lines	Column with the number of lines.
Total	Column with the total amount.
Status	Column with Draft, Ordered, Partly delivered or Delivered.
Open	Opens the order.
Purchase order	The window with Lines (Product, Ordered, Received), Sent and Receipts.
Ordered	How much you ordered.
Received	How much has arrived so far.
Delete draft	Throws a draft away.		Only for a draft.
PDF	Downloads the order as a PDF.
Save	Saves the quantities of a draft.
Send	Opens the send window.
Book receipt	Puts what has arrived into stock, with the purchase price. You enter what has arrived under Received now.	When the delivery arrives.	This requires the right Purchasing book receipt.
Send to the supplier	The send window: The order as a PDF, with your logo, the order number, the lines and the requested delivery date.
To	The supplier's email address (under Suppliers).
CC	Receives a copy of the email. Empty = no copy.
Requested delivery date	Empty = as soon as possible.
Explanation	Appears in the email and on the PDF. At most 1000 characters.
Prices on the purchase order	Purchase prices and total on the PDF and in the email of this order. Set as you chose at the supplier. You choose Yes or No.
Download PDF	Downloads the PDF.	When you send the email yourself.
Set to ordered	Sets the order to Ordered without an email.	After sending it yourself.

Messages

Message	What it means	What to do
Enter a quantity to order for at least one product.	No quantity is filled in under Order.	Enter a quantity.
There is nothing to order: the chosen products have no supplier or no order quantity.	The lines cannot be ordered.	Link a supplier and enter an Order quantity.
This supplier has no email address. Enter it under Suppliers; the order stays a draft.	Emailing is not possible without an address.	Enter the address, or download the PDF.
You can email your supplier if you turn on Send from your own address.	Sending by email requires the Own sender feature.	Turn it on, or download the PDF and set the order to Ordered yourself.
No products with stock. Turn on stock on a product to see it here.	There are no products with tracked stock.	Turn on stock under Stocks.
No purchase orders yet. Create them from the order suggestion.	There are no orders yet.	Create one from the suggestion.

Related

How do I order from my supplier and book the delivery in?, What can you set for suppliers?

Keywords: purchasing, order suggestion, purchase order, order from supplier, book receipt, order quantity, minimum stock

Last checked: 2026-10-16

Translated from the Dutch knowledge base; the Dutch version is leading.