What can you set under Codes & keys and iCal calendars?

Answer

Under Codes & keys you decide when a guest receives their access code by email and which code and key belong to which room. Under iCal calendars you connect each room with Booking.com, Airbnb or another site, so that occupied nights go both ways. Codes & keys is under Settings > Guests and bookings; you open iCal calendars with Settings on the iCal card under Settings > Add-ons.

Where to find it

Settings > Guests and bookings > Codes & keys. iCal calendars requires the iCal add-on: under Settings > Add-ons choose the Settings button on the iCal card, or search "iCal" in Search for a setting….

Explanation

Every choice is saved immediately; with Done you close the window. The access code is emailed to the guest. There is (as yet) no connection with a lock: you set the code in the lock yourself. In iCal calendars each room or cottage has the address to export and the addresses of other sites to import. iCal only exchanges occupied and free and is updated every 15 minutes. If someone books the same night on another site in that time, you have a double booking. Jimani reports it here, but cannot prevent it.

Buttons and settings

Name	What it does	When to use it	Note
When to send	A number of hours before arrival, immediately after the guest has checked in and paid online, or only when you press Email code.	To send the code at the right moment.	By default a number of hours before arrival.
Hours before check-in time	Counted from the check-in time on the day of arrival.	Only with A number of hours before arrival.	Default 24, a number from 0 to 168.
Fixed per room	The code you fill in per room below. For a park it is called Fixed per cottage.	When the door always has the same code.	Default choice.
New per stay	Jimani creates a new code when sending.	For a lock you set per guest.	The code is never all the same digits or a sequence like 1234.
Number of digits	For a new code per stay or the Create button.	With New per stay.	A number from 4 to 8.
Extra text in the email	Comes below the code in the email, for example where the key box hangs.	For an arrival instruction.	At most 1000 characters.
Codes per room	The fixed code and the key box or locker per room or cottage. Saved immediately.	With Fixed per room.	A code is 1 to 20 characters: letters, digits, # and *.
Create new code	The magic wand next to a code: creates a new code for this room.	When you do not make up your own code.	You see the code immediately in the field.
Export-adres	Per room the address with a secret key. Paste this address at Booking.com or Airbnb (import calendar).	To pass on your occupied nights.	Do not share it: anyone who has it can see when you are occupied. It only shows occupied or free, no names.
Copy	Copies the export address.	When pasting on another site.	-
Add import address	The export address of your calendar at Booking.com, Airbnb or another site. Occupied nights are closed here.	To take over occupied nights from elsewhere.	A web address, for example https://... You paste it in the field and press the plus.
Fetch now	Fetches the calendar of this address immediately.	When you do not want to wait for the 15 minutes.	Appears next to every pasted address.
Delete	Removes the address.	When you no longer connect.	-
Picked up {0}	Shows when the calendar was last fetched, followed by the number of blocked periods, Fetch failed or Double booking on {0}.	To see whether it works.	If fetching fails, the old blocks stay in place.

Messages

Message	What it means	What to do
Enter a valid iCal address (https://...).	The address is empty, not a web address or points to your own network.	Paste the full address from the other site.
A code has 1 to 20 letters or digits.	The code is too long or contains forbidden characters.	Choose a shorter code.
There is no access code yet. Enter one or have one created.	The room has no code.	Enter a code or choose Create.
This guest has no email address.	The code cannot be emailed.	Enter an email address.
The email couldn't be sent.	Sending failed.	Try again later.
Double booking on {0}	Another site has occupied a night on which you already have a reservation.	Resolve the double booking yourself, Jimani keeps the nights closed.
The iCal integration is off. Turn it on under Settings > Integrations to use the export addresses and fetch calendars.	The iCal add-on is off.	Turn on iCal under Settings > Add-ons (the message still uses the old name Integrations).

Related

How do I send guests an access code for the room?, How do I connect Booking.com or Airbnb to my rooms?, Can I connect a channel manager such as Channex?

Keywords: room access code, door code, key box, ical, connect booking.com, connect airbnb, connect calendar, double booking

Last checked: 2026-10-16

Translated from the Dutch knowledge base; the Dutch version is leading.