What can you set for a product (Add and edit product)?

Answer

The Product window is a step-by-step window with Previous, Next and Save. The first page holds the basics: name, description, EAN Code, price, VAT group and photo. The later pages (options, extra information, labels, variants, supplements, allergens) only appear if you turn them on on the page Parts of this product.

Where to find it

Point of sale and products > blue plus button > Products (new), or click a product in the Products tab (edit)

Explanation

If several languages are turned on, you enter name and description per language; the language is shown at the top right of the page. The window has this order: Basic details, Price and barcode, Image, Categories, (for a product in the POS category Hospitality the page Reservation), Parts of this product, and after that only the pages you have turned on. If a step has nothing to fill in, the window skips it. For an existing product, Delete is also at the bottom left. You do not manage a product's stock here but on the Stocks tab (Stocks).

Buttons and settings

Name	What it does	When to use it	Note
Basic details	First block: "Enter the most important information about the product. The name and description are visible when reserving."	Always.
Name	"Enter a name for the product. The name is visible when reserving." At most 50 characters (the counter label is called Maximum number of characters).	Always.	With multiple languages, one name per language.
Description	"Give the product a description. The description is visible when reserving." At most 530 characters.	For a short explanation of the product.	The same text appears when you create a category.
Contents	"For example: bag of 2.5 kg or 4 pieces of 100 grams. Can appear on the product tile of the webshop." At most 200 characters, per language.	For a package size.	Only shown for the online webshop.
Brand	"The brand of the product. Can appear on the product tile of the webshop." At most 100 characters, first language only.	For branded products.	Only shown for the online webshop.
Article number	"The supplier's article number (not the EAN code). Can appear on the product tile of the webshop." At most 50 characters.	When you work with your supplier's article numbers.	Only shown for the online webshop.
Price and barcode	Second block: "Set the price, select the VAT group and add an EAN code."	Always.
EAN Code	"Add the EAN code so that a scanner can be connected to the laptop or the POS system to scan the item." At most 20 characters.	When you work with a scanner.	In an import, an existing product is recognised by its EAN code.
Price	"Enter the product price. This is per person, and including VAT."	Always.	If no payment method (Mollie) has been set up yet, you cannot enter a price and the window shows a NOTE referring to the Mollie settings.
Related product price	"When you add this product as a related product to another product, you can optionally offer a discount. This way you can, for example, offer the soft drink at a lower price when someone buys a hamburger."	When you want to offer the product as a suggestion with another product.	Only shown with the Related products feature.
VAT group	You choose the group the product falls under; the rate follows the group. The screen says: "Select the VAT percentage that applies to the product." Above the drop-down it says: "Select a VAT group" (for an existing product: "Select the VAT group").	Always.	Create missing groups first, see VAT group.
Supplier	"The supplier you buy this product from."	When you buy from a regular supplier.	Only shown with the Suppliers feature.
Order quantity	"How many pieces you order at a time (e.g. a box of 12)." You change the number with the minus and the plus; empty means no order quantity.	For the order suggestion in Purchasing.	Only shown with the Purchasing feature.
Courses	"Which courses this product belongs to. The first (with the star) is the default course: the item gets it when it is rung up at the POS."	To put a product in a course of your menu.	Only with the Courses feature. See Courses.
Minimum stock	"Enter the minimum stock for the product. If the stock drops below the minimum quantity, it is marked so you can buy more." You change the number with the minus and the plus.	When you want Purchasing to report a shortage.	Only shown if stock is turned on for this product.
Image	Block for the product photo: "Add a product image. This helps you recognise the product easily." The photo is in the box; with the cross (Delete) you remove it.	To recognise the product at the POS and in the online store.	A product has a photo.
Categories	"Select the category this product can be placed in. There can be several." You choose from the tiles of your categories.	Always, so the product appears at the POS where you expect it.	You create a new category on the Categories tab.
Reservation	Page with: "How guests choose this product when making a reservation. Only for products in the Hospitality category." With Available online, a price (empty is the normal price) and the reservation types.	For products that guests choose when making a reservation.	Only for a product in the POS category Hospitality.
Parts of this product	Page with Yes/No questions: "Turn on what you want to fill in for this product. What is off is skipped when filling in."	On every product, to choose the next pages.
Do you want to add options to this product?	"With yes you then set what the guest can choose: supplements, variants, a set or related products. With no, the product goes into the shopping cart with one tap."	When the guest has to choose something.	No is the default. Yes means there are options.
Show additional information	"It can be useful to show additional information for a product. If you want to fill this in, click yes."	For ingredients or origin.	Only with the Online webshop feature.
Is this a gift card?	"A gift card is not revenue but a liability: there is no VAT on it and the amount only counts once the card is redeemed."	When you sell gift cards with this product.	Only with the Gift cards feature. See Gift cards.
Add product supplements	"If you want to add product options / supplements to the product, click yes"	For sauces, toppings or sizes.	Only with the Supplements feature.
Show product variants?	"If enabled, customers can choose a variant (for example size). The base price and EAN are managed per variant option."	For a product in several sizes or colours.	Only with the Product variants feature.
View related products	"Does this product have "related products", or do you want to put together a menu? Then click yes."	For a suggestion or a menu.	Only with the Related products feature.
Show labels and tags	"If you want to add a label or tags to the product, click yes."	For a badge next to the photo.	Only with the Online webshop feature.
Show allergies options	"Here you can indicate per product whether the product, for example, contains traces of nuts, or whether a product is "vegan" or "Halal"."	For a hospitality product or foodstuff.	Only with the Allergens (NVWA) feature, and not for a free POS for retail or treatments. See Allergens.
Extra information	Page with three custom fields: "Three custom fields. They appear with the product at the POS and in the online store."	When you have set Show additional information to Yes.
Additional information 1	"Enter additional product information here, such as ingredients. The information can be seen on the widget. Three additional information fields can be filled in." With a Title and a Description.	For ingredients or origin.	There are three fields, per language.
Additional information 2	The second field, with its own Title and Description.	Same.
Additional information 3	The third field, with its own Title and Description.	Same.
Labels and tags	Page: "This is how you group products and find them again."	When you have set Show labels and tags to Yes.
Label	"Give the product a label. The label appears at the top left of the product image. Only one label can be added."	For a badge such as New or Vegetarian.	You can create a new label right here: Create a new label.
Tag 1	"Give the product a tag. The tag appears at the bottom left of the product image. Up to three tags can be added."	For a characteristic.	You create new tags with Creating Tags.
Tag 2	The second tag, with the same explanation.
Tag 3	The third tag, with the same explanation.
Select product variant?	Drop-down with your variant groups. If you pick one, a table appears with Size/name, EAN Code, Price and Active per option.	For a product in several sizes.	See Product variants.
Options	Heading of the page with variant choices in the window you use to create a new product: "Choices the guest can make for this item."
Number of tokens	Page Tokens: "How many tokens this item costs. If you leave it empty, it cannot be chosen at the POS."	When you work with tokens.	Only with the Pay with tokens feature.
Supplements	Per product, three rows of supplement choices. You can optionally give each row its own title. When creating a product you see Option 1, Option 2 and Option 3, with the plus to create supplements right away.	For example sauce, topping and size in three rows.	See Supplements.
Choice rules	Per supplement row: "Decide whether the guest has to choose something here, and whether they may tick more than one."	For every row of supplements.
Mandatory choice	"Indicate whether a mandatory choice has to be made from one of the linked supplements when ordering this product. This only applies to that row of supplements."	When the guest has to choose from the row.
Multiple choices possible	"Indicate whether several supplements can be chosen when ordering this product. This only applies to that row of supplements." For related products: "Indicate whether the customer can choose several related products when ordering the product. The related products themselves can be linked per product."	When the guest may tick more than one choice.
Related products selection	"Indicate whether the customer can also choose a related product when ordering the product. The related products themselves can be linked per product."	For Related products.
How the guest chooses	Block below the related products: "May the guest choose one when ordering, and may they ring up more than one?"	For Related products.
How many layers?	"The number of products in the set." You choose between 2 and 5.	Only for a product set.	You create a set with Product set, see Product set.
Allergens	Page: "What is in this product. The guest sees this when ordering."	When you have set Show allergies options to Yes.
Sold out	"Indicate whether the product is sold out. The product is then no longer shown to the customer."	To block a product temporarily.	For a quick change, use Stocks.
Active stock	"Indicate whether the product has an active stock. With an active stock, the product is automatically set to sold out when the stock runs out. It can then no longer be ordered."	To track stock.	You arrange this per product under Stocks.
Active	Column in the variants table: a tick per variant. If it is off, that variant cannot be chosen.	To take a size away temporarily.	You turn off the whole product with Deactivate in the Actions menu of the product list.
Previous	Back to the previous page.
Next	To the next page.
Save	Saves the product.	On the last page.
Delete	Deletes the product (for an existing product).

Related

How do I create or change a product?, How does the Point of sale and products screen work?

Keywords: add product, edit product, product window, parts of this product, EAN code, product VAT group, product supplements

Last checked: 2026-10-16

Translated from the Dutch knowledge base; the Dutch version is leading.